OSDC Case Study: Zepf Center

One of the challenges with migrating to the new platform was extracting data from Microsoft Word files stored in the original system. Zepf Center’s data migration focus was on cleaning up existing data and making use of only the most important, non-discrete data available. This includes the standalone files associated with patient records such as lab results, referral documents, etc. The requirements were based on age of the record, the current patient status, and the type of data that would live in the new EHR. Extracting such data from Word files from the original EHR and properly associating it with the patient record proved to be a very difficult task.

OSDC Converts Over 1 Million Patient Files to PDF

OSDC solved this problem by allowing Zepf Center to manage the export, conversion, and patient association for over 1 million files. Their data team would identify a block of Word files, convert those files to PDF using OSDC, launch a script that renamed the files to match the patient record, and upload the converted files into a “holding tank” from them to be incorporated in the new system.

“The conversion tool was instrumental to our effort because it was relatively simple to use, it allowed for flexibility with error checking, naming, and export jobs. We couldn’t have done this process without the use of Office Server Document Converter. Without OSDC, when we go live on the new platform, our staff would have been required to log into the old system and look up data should that information not have been converted. Combining the data on the new system will allow our staff to maintain one record system, thereby eliminating the access costs and complexities of two systems.” – Pete Areddy, Zepf Center